Working Smarter, Not Harder: Increasing Your Personal Productivity & Workload Management Skills

“Besides the noble art of getting things done, there is the noble art of leavings things undone.  The wisdom of life consists of the elimination of the nonessentials.” – Chinese Proverb

“You are an architect of your own misery.  You also have the ability to remodel.” – Stephen Marmer, M.D.

Time—there never seems to be enough of it.  Deadlines, meetings, interruptions, phone calls, e-mails, faxes, changing priorities, and crises consume our days.  These pressures lead to increased stress which, in turn, takes its toll on productivity.  While it is impossible to put more hours in a day, we can all become more effective utilizing the time we have available.

We must learn to look at time differently.  Time is our most valuable resource, one that cannot be stored, bought, or replaced.  Time is also a paradox.  We all want more and yet we all have 525,600 minutes in a year, 168 hours each week.  The bottom line is we must make tough choices, and something will always be left out!  We must learn how to effectively use the time we have available.

Objectives:   Upon completion of this program, participants will be able to:

  • Identify common time management and productivity problem areas
  • Utilize practical strategies for dealing with these problems
  • Understand the importance of goal setting and establishing priorities
  • Identify specific strategies to improve their own productivity
  • Better organize their personal workspace and determine whether a paper or electronic organizer best meets their needs
  • Utilize strategies for preventing and reducing interruptions and distractions
  • Implement strategies for taming the paper tiger:  email, paper, and filing

Sample Agenda:

  • OPENING EXERCISE PROBLEM: Listing/Dumping the Bucket
    • Identifying your own most common time management problems
  • THE THREE-FOLD NATURE OF WORK
    • Pre-defined
    • Work as it appears
    • Defining work
  • HABITS
    • Most Common Time Management Problems Stem from Habits
    • Characteristics – Habits are learned behavior
    • How attitudes affect time management habits
    • Identifying effective and ineffective time management habits
    • Five steps for changing ineffective time management habits; learning new, effective behaviors
  • BASIC LOGISTICS
    • Organizing Your Workspace:  Basic hardware, workspace functionality, and permanent stuff; Keeping it current
    • Choosing a Paper or an Electronic organizer: Your organization’s current system; 4 questions to consider
    • The 5-step workflow process: Collect; Process; Organize; Review; Do
  • ATTITUDES ABOUT OUR ABILITY TO CONTROL TIME
    • Time management is really a misnomer – What’s the real issue?
    • Improving one’s attitude and taking responsibility for follow-through and results
    • The importance of self-discipline in time management
    • Pareto’s Principle and Parkinson’s Law
  • SETTING GOALS
    • Basic criteria in setting and writing down goals (smart)
    • Using a project record to track progress toward goals
    • A contemporary view of projects
    • Recognizing the importance of maintaining a balance between personal and professional goals
  • ESTABLISHING PRIORITIES
    • The most important concept in time management and personal productivity
    • Defining priorities in terms of results rather than activities
    • Distinguishing between Important vs. Urgent priorities – the matrix
    • Avoiding activity traps

Length:
1 day

Materials:
Includes Time Mastery Profile assessment and individual report.

Request this Program